Ohio Senate Bill 29

MONROE LOCAL SCHOOL DISTRICT

GENERAL NOTICE OF MONITORING OR ACCESSING STUDENT ACTIVITY ON SCHOOL-ISSUED DEVICES

Ohio Revised Code §3319.327

While students have no right or expectation to privacy when using District technology resources, Monroe Local School District and its technology providers are prohibited from electronically accessing or monitoring school-issued devices provided to students unless a legal, permissible exception exists. School-issued devices include any hardware, software, devices, or accounts that a school district provides to an individual student for that student’s personal use.

Because electronic access or monitoring of school-issued devices may occur, Monroe Local School District must provide parents and guardians of its enrolled students with general notice that such electronic access and tracking may occur for legally permissible reasons.

Monroe Local School District and its technology providers electronically access or monitor your student’s school-issued devices for the following statutory reasons: 

1. Activity is limited to non-commercial educational purposes, such as instruction, technical support, or exam proctoring, by school district employees or staff contracted by the district.
2. Under a judicial warrant.
3. Notification or awareness that the student-issued District device is lost or stolen.
4. Activity that is necessary to respond to a threat to life or safety. The access is limited to this purpose alone.
5. Compliance with federal and state laws.
6. It is required as part of a federal or state funding program. 

As part of this legislation, this electronic access or monitoring can only occur when advance notice is provided, and it shall not be done for any reason other than the purposes outlined above. With this letter, Monroe Local School District is providing you with advance notice that it and one of its technology providers intend to electronically access or monitor your student’s school-issued devices for the above reasons.

Upon the event Monroe Local School District is triggered to access your student’s school-issued device electronically for reasons two through six above, the District will provide notice to you of what features of the device were accessed, a written description of the triggering circumstances, and a description of the threat, if any, within 72 hours.